Like you, I have a gmail account. Also, like you, I’m being consumed by the inbox monster. Below are 7 tips that I’ve employed via Alexis Kleinman at the Huffington Post. They have made me more productive, less stressed and happier. I hope they do the same for you.
1. The dots in your Gmail address don’t matter
2. You can hit the snooze button on your Gmail (@equalman Favorite)
Another great feature of Boomerang is that it allows you to schedule an e-mail to send at a specific time. This is great for salespeople as you can schedule to send your email on a day and time when it is most likely to be read. It’s also great you are the boss and are working on e-mail late at night or on the weekend and you don’t want your team to feel as if they are always “on the clock.” Write an email late Saturday night and have it send at 9:15 am Monday morning.
3. Find out if your Gmail address has been spread and by whom
If you add a “+” sign and then any words into your Gmail address, it still works. For example, if you were to subscribe to a shopping site and your email address is [email protected], you could use the email address [email protected] to sign up. You’ll still get your emails and you’ll be able to filter them more easily by which address emails are sent to. Plus, if you get any emails from another site to [email protected], you’ll know who gave your email address out.
4. You can get desktop notifications for emails
If you’re an obsessive email checker, Gmail can pop up with little notifications on your desktop when you get an email. You can set it to notify you when you get any email, or just when you get emails that are labeled “important.” Just click the gear icon in your inbox, go to Settings, and scroll down to Desktop Notifications.
5. You can delete the entire contents of your inbox
Ready for some spring cleaning? It’s pretty easy to erase all of your emails. In your inbox, you’ll see the number of emails you’re viewing. For me, it says “1-25 of 19,752.” Click on that to “show more messages.” From there, click the little checkbox on the top left and select “All.” From there, Gmail will ask if you really mean to select all of the messages in your inbox.
After you’ve chosen literally every single message in your inbox, just click the trashcan to delete the messages.
6. You can un-send emails
There’s nothing worse than sending an email and immediately realizing that it had a typo in it or you sent it to the wrong person. Thankfully, there’s a way to avoid that shame. Gmail has a “lab” that gives you a few seconds between the moment you hit the send button and the moment it actually sends and allows you to stop an email from sending. All you have to do is click on the gear in your inbox, then hit “settings.” Once you’re there, go to “labs.” If you scroll down, you’ll find the lab called “undo send.” Click “enable,” then scroll down and hit “save changes.”
7. You can use all different kinds of stars and symbols to keep your email organized
There’s more than just a yellow star at your disposal. If you click the gear symbol and then go to “general,” you can scroll down and see “stars.” There you’ll see 6 different colored stars and 6 other symbols. You can choose to use 1, 4 or all of the different symbols to categorize your emails. Make sure to “save changes” when you’re finished.
You can also move the stars around and reorder them. If, say, blue is your favorite color, you can just use blue stars. If you put multiple stars in your arsenal, you just have to click on the star in your inbox repeatedly to make it change colors.
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